Incentiv3s

COOKIE AND PRIVACY POLICY

Cookie Policy

Cookie Policy of Incentiv3s

This document informs Users about the technologies that help this Website to achieve the purposes described below. Such technologies allow the Owner to access and store information (for example by using a Cookie) or use resources (for example by running a script) on a User’s device as they interact with this Website.

For simplicity, all such technologies are defined as “Trackers” within this document – unless there is a reason to differentiate.
For example, while Cookies can be used on both web and mobile browsers, it would be inaccurate to talk about Cookies in the context of mobile apps as they are a browser-based Tracker. For this reason, within this document, the term Cookies is only used where it is specifically meant to indicate that particular type of Tracker.

Some of the purposes for which Trackers are used may also require the User’s consent. Whenever consent is given, it can be freely withdrawn at any time following the instructions provided in this document.

This Website uses Trackers managed directly by the Owner (so-called “first-party” Trackers) and Trackers that enable services provided by a third-party (so-called “third-party” Trackers). Unless otherwise specified within this document, third-party providers may access the Trackers managed by them.
The validity and expiration periods of Cookies and other similar Trackers may vary depending on the lifetime set by the Owner or the relevant provider. Some of them expire upon termination of the User’s browsing session.
In addition to what’s specified in the descriptions within each of the categories below, Users may find more precise and updated information regarding lifetime specification as well as any other relevant information – such as the presence of other Trackers – in the linked privacy policies of the respective third-party providers or by contacting the Owner.

Activities strictly necessary for the operation of this Website and delivery of the Service

This Website uses so-called “technical” Cookies and other similar Trackers to carry out activities that are strictly necessary for the operation or delivery of the Service.

Third-party Trackers

· SPAM protection

This type of service analyzes the traffic of this Website, potentially containing Users’ Personal Data, with the purpose of filtering it from parts of traffic, messages and content that are recognized as SPAM.

Google reCAPTCHA (Google Ireland Limited)

Google reCAPTCHA is a SPAM protection service provided by Google Ireland Limited.
The use of reCAPTCHA is subject to the Google privacy policy and terms of use.

Personal Data processed: Tracker and Usage Data.

Place of processing: Ireland – Privacy Policy.

·         Traffic optimization and distribution

This type of service allows this Website to distribute their content using servers located across different countries and to optimize their performance.
Which Personal Data are processed depends on the characteristics and the way these services are implemented. Their function is to filter communications between this Website and the User’s browser.
Considering the widespread distribution of this system, it is difficult to determine the locations to which the contents that may contain Personal Information of the User are transferred.

Cloudflare (Cloudflare Inc.)

Cloudflare is a traffic optimization and distribution service provided by Cloudflare Inc.
The way Cloudflare is integrated means that it filters all the traffic through this Website, i.e., communication between this Website and the User’s browser, while also allowing analytical data from this Website to be collected.

Personal Data processed: Tracker and various types of Data as specified in the privacy policy of the service.

Place of processing: United States – Privacy Policy.

·         Infrastructure monitoring

This type of service allows this Website to monitor the use and behavior of its components so its performance, operation, maintenance and troubleshooting can be improved.
Which Personal Data are processed depends on the characteristics and mode of implementation of these services, whose function is to filter the activities of this Website.

New Relic (New Relic)

New Relic is a monitoring service provided by New Relic Inc.
The way New Relic is integrated means that it filters all traffic of this Website, i.e., communication between the Application and the User’s browser or device, while also allowing analytical data on this Website to be collected.

Personal Data processed: Tracker, Usage Data and various types of Data as specified in the privacy policy of the service.

Place of processing: United States – Privacy Policy.

Other activities involving the use of Trackers

Basic interactions & functionalities

This Website uses Trackers to enable basic interactions and functionalities, allowing Users to access selected features of the Service and facilitating the User’s communication with the Owner.

·         User database management

This type of service allows the Owner to build user profiles by starting from an email address, a personal name, or other information that the User provides to this Website, as well as to track User activities through analytics features. This Personal Data may also be matched with publicly available information about the User (such as social networks’ profiles) and used to build private profiles that the Owner can display and use for improving this Website.
Some of these services may also enable the sending of timed messages to the User, such as emails based on specific actions performed on this Website.

Klaviyo CRM (Klaviyo Inc.)

Klaviyo CRM is a User database management service provided by Klaviyo Inc.

Klaviyo CRM can also be used as a medium for communications, either through email, or through messages within this Website.

To take advantage of the service provided by Klaviyo, the Owner typically shares information about (purchasing) Users, such as for example contact details and shopping histories. Check the indication at “Personal Data processed“ below for an explanation of the extent of the sharing.

Personal Data processed: email address, first name, last name and Tracker.

Place of processing: United States – Privacy Policy.

Measurement

This Website uses Trackers to measure traffic and analyze User behavior with the goal of improving the Service.

·         Analytics

The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior.

Facebook Ads conversion tracking (Facebook pixel) (Facebook Ireland Ltd)

Facebook Ads conversion tracking (Facebook pixel) is an analytics service provided by Facebook Ireland Ltd that connects data from the Facebook advertising network with actions performed on this Website. The Facebook pixel tracks conversions that can be attributed to ads on Facebook, Instagram and Audience Network.

Personal Data processed: Tracker and Usage Data.

Place of processing: Ireland – Privacy Policy.

Google Ads conversion tracking (Google Ireland Limited)

Google Ads conversion tracking is an analytics service provided by Google Ireland Limited that connects data from the Google Ads advertising network with actions performed on this Website.

Personal Data processed: Tracker and Usage Data.

Place of processing: Ireland – Privacy Policy.

Google Analytics (Google Ireland Limited)

Google Analytics is a web analysis service provided by Google Ireland Limited (“Google”). Google utilizes the Data collected to track and examine the use of this Website, to prepare reports on its activities and share them with other Google services.
Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

Personal Data processed: Tracker and Usage Data.

Place of processing: Ireland – Privacy Policy – Opt Out.

WordPress Stats (Aut O’Mattic A8C Ireland Ltd.)

WordPress Stats is an analytics service provided by Aut O’Mattic A8C Ireland Ltd.

Personal Data processed: Tracker and Usage Data.

Place of processing: Ireland – Privacy Policy.

·         Managing data collection and online surveys

This type of service allows this Website to manage the creation, deployment, administration, distribution and analysis of online forms and surveys in order to collect, save and reuse Data from any responding Users.
The Personal Data collected depend on the information asked and provided by the Users in the corresponding online form.

These services may be integrated with a wide range of third-party services to enable the Owner to take subsequent steps with the Data processed – e.g. managing contacts, sending messages, analytics, advertising and payment processing.

Klaviyo Forms (Klaviyo Inc.)

Klaviyo Forms is a form builder and data collection platform provided by Klaviyo Inc.

To take advantage of the service provided by Klaviyo, the Owner typically shares information about (purchasing) Users, such as for example contact details and shopping histories. Check the indication at “Personal Data processed“ below for an explanation of the extent of the sharing.

Personal Data processed: email address, first name, last name and Tracker.

Place of processing: United States – Privacy Policy.

Targeting & Advertising

This Website uses Trackers to deliver personalized marketing content based on User behavior and to operate, serve and track ads.

·         Advertising

This type of service allows User Data to be utilized for advertising communication purposes. These communications are displayed in the form of banners and other advertisements on this Website, possibly based on User interests.
This does not mean that all Personal Data are used for this purpose. Information and conditions of use are shown below.
Some of the services listed below may use Trackers to identify Users or they may use the behavioral retargeting technique, i.e. displaying ads tailored to the User’s interests and behavior, including those detected outside this Website. For more information, please check the privacy policies of the relevant services.
In addition to any opt-out feature offered by any of the services below, Users may opt out by visiting the Network Advertising Initiative opt-out page.

Users may also opt-out of certain advertising features through applicable device settings, such as the device advertising settings for mobile phones or ads settings in general.

Facebook Audience Network (Facebook Ireland Ltd)

Facebook Audience Network is an advertising service provided by Facebook Ireland Ltd In order to understand Facebook’s use of Data, consult Facebook’s data policy.

This Website may use identifiers for mobile devices (including Android Advertising ID or Advertising Identifier for iOS, respectively) and technologies similar to cookies to run the Facebook Audience Network service. One of the ways Audience Network shows ads is by using the User’s ad preferences. The User can control this in the Facebook ad settings.

Users may opt-out of certain Audience Network targeting through applicable device settings, such as the device advertising settings for mobile phones or by following the instructions in other Audience Network related sections of this privacy policy, if available.

Personal Data processed: Tracker, unique device identifiers for advertising (Google Advertiser ID or IDFA, for example) and Usage Data.

Place of processing: Ireland – Privacy Policy – Opt Out.

Facebook Lookalike Audience (Facebook Ireland Ltd)

Facebook Lookalike Audience is an advertising and behavioral targeting service provided by Facebook Ireland Ltd that uses Data collected through Facebook Custom Audience in order to display ads to Users with similar behavior to Users who are already in a Custom Audience list on the base of their past use of this Website or engagement with relevant content across the Facebook apps and services.
On the base of these Data, personalized ads will be shown to Users suggested by Facebook Lookalike Audience.

Users can opt out of Facebook’s use of cookies for ads personalization by visiting this opt-out page.

Personal Data processed: Tracker and Usage Data.

Place of processing: Ireland – Privacy Policy – Opt Out.

Google Ad Manager (Google Ireland Limited)

Google Ad Manager is an advertising service provided by Google Ireland Limited that allows the Owner to run advertising campaigns in conjunction with external advertising networks that the Owner, unless otherwise specified in this document, has no direct relationship with. In order to opt out from being tracked by various advertising networks, Users may make use of Youronlinechoices. In order to understand Google’s use of data, consult Google’s partner policy.
This service uses the “DoubleClick” Cookie, which tracks use of this Website and User behavior concerning ads, products and services offered.

Users may decide to disable all the DoubleClick Cookies by going to: Google Ad Settings.

Personal Data processed: Tracker and Usage Data.

Place of processing: Ireland – Privacy Policy.

·         Managing contacts and sending messages

This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User.
These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.

Klaviyo (Klaviyo Inc.)

Klaviyo is an email address management and message sending service provided by Klaviyo Inc.

To take advantage of the service provided by Klaviyo, the Owner typically shares information about (purchasing) Users, such as for example contact details and shopping histories. Check the indication at “Personal Data processed“ below for an explanation of the extent of the sharing.

Personal Data processed: email address, first name, last name and Tracker.

Place of processing: United States – Privacy Policy – Opt out.

·         Remarketing and behavioral targeting

This type of service allows this Website and its partners to inform, optimize and serve advertising based on past use of this Website by the User.
This activity is facilitated by tracking Usage Data and by using Trackers to collect information which is then transferred to the partners that manage the remarketing and behavioral targeting activity.
Some services offer a remarketing option based on email address lists.
In addition to any opt-out feature provided by any of the services below, Users may opt out by visiting the Network Advertising Initiative opt-out page.

Users may also opt-out of certain advertising features through applicable device settings, such as the device advertising settings for mobile phones or ads settings in general.

Facebook Custom Audience (Facebook Ireland Ltd)

Facebook Custom Audience is a remarketing and behavioral targeting service provided by Facebook Ireland Ltd that connects the activity of this Website with the Facebook advertising network.

Users can opt out of Facebook’s use of cookies for ads personalization by visiting this opt-out page.

Personal Data processed: email address and Tracker.

Place of processing: Ireland – Privacy Policy – Opt Out.

Facebook Remarketing (Facebook Ireland Ltd)

Facebook Remarketing is a remarketing and behavioral targeting service provided by Facebook Ireland Ltd that connects the activity of this Website with the Facebook advertising network.

Personal Data processed: Tracker and Usage Data.

Place of processing: Ireland – Privacy Policy – Opt Out.

Remarketing with Google Analytics (Google Ireland Limited)

Remarketing with Google Analytics is a remarketing and behavioral targeting service provided by Google Ireland Limited that connects the tracking activity performed by Google Analytics and its Cookies with the Google Ads advertising network and the Doubleclick Cookie.

Personal Data processed: Tracker and Usage Data.

Place of processing: Ireland – Privacy Policy – Opt Out.

How to manage preferences and provide or withdraw consent

There are various ways to manage Tracker related preferences and to provide and withdraw consent, where relevant:

Users can manage preferences related to Trackers from directly within their own device settings, for example, by preventing the use or storage of Trackers.

Additionally, whenever the use of Trackers is based on consent, Users can provide or withdraw such consent by setting their preferences within the cookie notice or by updating such preferences accordingly via the relevant consent-preferences widget, if available.

It is also possible, via relevant browser or device features, to delete previously stored Trackers, including those used to remember the User’s initial consent.

Other Trackers in the browser’s local memory may be cleared by deleting the browsing history.

With regard to any third-party Trackers, Users can manage their preferences and withdraw their consent via the related opt-out link (where provided), by using the means indicated in the third party’s privacy policy, or by contacting the third party.

Locating Tracker Settings

Users can, for example, find information about how to manage Cookies in the most commonly used browsers at the following addresses:

Users may also manage certain categories of Trackers used on mobile apps by opting out through relevant device settings, such as the device advertising settings for mobile devices, or tracking settings in general (Users may open the device settings, view and look for the relevant setting).

Advertising industry specific opt-outs

Notwithstanding the above, Users may follow the instructions provided by YourOnlineChoices (EU), the Network Advertising Initiative (US) and the Digital Advertising Alliance (US), DAAC (Canada), DDAI (Japan) or other similar services. Such initiatives allow Users to select their tracking preferences for most of the advertising tools. The Owner thus recommends that Users make use of these resources in addition to the information provided in this document.

The Digital Advertising Alliance offers an application called AppChoices that helps Users to control interest-based advertising on mobile apps.

Owner and Data Controller

Incentiv3sLtd, Lancaster House, 87 Yarmouth Road, Norwich, Norfolk, United Kingdom, NR7 0HF

Owner contact email: [email protected]

Since the use of third-party Trackers through this Website cannot be fully controlled by the Owner, any specific references to third-party Trackers are to be considered indicative. In order to obtain complete information, Users are kindly requested to consult the privacy policies of the respective third-party services listed in this document.

Given the objective complexity surrounding tracking technologies, Users are encouraged to contact the Owner should they wish to receive any further information on the use of such technologies by this Website.

Definitions and legal references

Personal Data (or Data)

Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.

Usage Data

Information collected automatically through this Website (or third-party services employed in this Website), which can include: the IP addresses or domain names of the computers utilized by the Users who use this Website, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User’s IT environment.

User

The individual using this Website who, unless otherwise specified, coincides with the Data Subject.

Data Subject

The natural person to whom the Personal Data refers.

Data Processor (or Data Supervisor)

The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.

Data Controller (or Owner)

The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of this Website. The Data Controller, unless otherwise specified, is the Owner of this Website.

This Website (or this Application)

The means by which the Personal Data of the User is collected and processed.

Service

The service provided by this Website as described in the relative terms (if available) and on this site/application.

European Union (or EU)

Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.

Cookie

Cookies are Trackers consisting of small sets of data stored in the User’s browser.

Tracker

Tracker indicates any technology – e.g Cookies, unique identifiers, web beacons, embedded scripts, e-tags and fingerprinting – that enables the tracking of Users, for example by accessing or storing information on the User’s device.

Legal information

This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation).

This privacy policy relates solely to this Website, if not stated otherwise within this document.

Latest update: March 26, 2021

iubenda hosts this content and only collects the Personal Data strictly necessary for it to be provided.

Show the complete Privacy Policy

Privacy Policy

Last Updated: November 2023

 

Incentiv3s Competitions 

Powered By The Incentiv3s Eco-System

At Incentiv3s Comps, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines our approach to the collection, processing, storage, disclosure, and use of your data. We operate in compliance with all applicable data protection legislation, including the EU General Data Protection Regulation 2016/679 (“GDPR”) and any national implementing laws related to data protection.

 

Before accessing our website, we would like to inform you of the data we may request from you, the purposes for which we collect and use this data, and your rights in relation to your personal information.

 

If you have any queries or require clarification about the terms in this policy, please contact us at [email protected], and we will respond promptly.

 

Policy Updates

We reserve the right to make changes to this Privacy Policy to align with changes in Data Protection Legislation and best practices. While we will notify you of such changes, we recommend checking for an updated version of this policy on our website each time you interact with us.

 

In this Privacy Policy, terms defined in the GDPR, including “data subject,” “personal data,” and “processing,” have the same meaning.

 

Personal Data Collection

We collect personal data about you through various channels when you:

 

Access and use our website (including via “cookies”).

Enter a prize draw, competition, or contest.

Subscribe to a special event or our mailing list.

Request technical support or other care support.

Participate in polls, surveys, and questionnaires.

Contact us (in writing, by email, by telephone, or otherwise).

Otherwise interact with us through the Channels.

The types of personal data we process may include:

 

Information obtained through the use of cookies when you use our website.

Your full name, postal address, country, email address, telephone number, and other information provided by you.

Your payment details when you enter a prize draw, competition, or contest on our website, which may include your payment card details.

You should not provide us with any such sensitive information through any of the Channels.

 

Purposes of Data Processing

We process personal data for the following purposes:

 

Confirmation emails, prize draw, competition, and contest entry receipts and email updates.

Processing your entry payment into a prize draw, competition, or contest.

Contacting you if you are a winner.

Personalizing content on our website.

Sending you promotional and marketing materials, notifications, updates, and exclusive news, provided you have opted in to receive them.

Responding to any correspondence from you, including inquiries, comments, complaints, and technical problems.

Administering any services, questionnaires, contests, or special events to which you have subscribed.

Carrying out our business activities, where we are expected to process your personal data for a specific purpose.

We may process your personal data for these purposes ourselves or in conjunction with third-party service providers.

 

Lawful Bases for Processing

 

Your Consent: By accepting the terms of this Privacy Policy, you give us your express, freely given consent to process your personal data in accordance with the terms of this policy. You may withdraw your consent at any time by emailing us at [email protected]. The withdrawal of your consent will not affect the lawfulness of processing based on consent before withdrawal or the lawfulness of processing based on other lawful grounds as set out below.

 

Other Lawful Grounds: We may process your personal data when such processing is necessary for one of the following reasons:

 

To perform any agreement between us (e.g., fulfilling a prize award).

To comply with applicable laws or regulations.

For the legitimate interests pursued by us or third-parties, including general commercial interests and our internal administrative purposes.

Refusal to Provide Personal Data

 

If we are legally required to collect certain personal data and you fail to provide it when requested, we may not be able to perform the agreement or contract we have with you (e.g., awarding you a prize). In such cases, we may need to cancel the award, and we will notify you accordingly.

 

We may also lawfully obtain information from third-parties or public sources and process that information when it is an essential component of the prize we offer you.

 

Sharing Information with Affiliates and Third-Parties

 

We will not share any of your personal data with third-parties except as outlined in this policy or as otherwise notified to you or agreed between you and us.

 

We may share personal data with our group companies and partnered companies (“Affiliates”) to provide our goods and services to you and for the other purposes outlined in this policy.

 

From time to time, we may need to share personal data with third-party service providers who assist us in facilitating our business and who may need to process your personal data to provide these services, including but not limited to:

 

Email service providers.

Web analytics services, such as Google Analytics.

Professional service providers, such as marketing agencies, advertising partners, and website hosts.

Logistics companies.

Address verification services.

Integration platform providers.

Other third-parties approved by you, such as social media sites with which you link your account or share content via, or third-parties who administer any competitions or surveys on our behalf in which you voluntarily participate.

We take measures to ensure that any third-party engaged by us to process your personal data has policies and procedures in place to ensure compliance with Data Protection Legislation. Unless otherwise disclosed to you from time to time, we will remain the data controller in respect of your personal data, even if third-parties are engaged as data processors.

 

We may also share your personal information with third-parties when required by law or regulation, such as in connection with fraud investigations, legal inquiries, or other legal proceedings, or when we believe that your actions violate applicable laws or usage guidelines.

 

Your Rights as a Data Subject

 

Subject to conditions set out in the relevant Data Protection Legislation, you may have the following rights in relation to the personal data we hold about you:

 

The right to request a copy of your personal data held by us.

The right to correct any inaccurate or incomplete personal data held by us. You can update and amend your personal data by emailing us at [email protected]

The right to request that we erase the personal data we hold about you.

The right to request that we restrict the processing of your data.

The right to object to certain types of processing of your personal data by us.

The right to complain.

Storage and Retention of Personal Data

 

We will store your data for as long as reasonably necessary to provide you with the prize and, at a maximum, for a period of twelve months from the end of the promotional period of the relevant prize draw, competition, or contest in which you are a winner.

 

If you tell us that you would like to delete your account, we will take steps to delete all the personal data we hold about you once it is no longer necessary for us to hold it (e.g., to fulfill any prize, resolve disputes, or as permitted by applicable law or regulation).

 

While we store your data, we maintain reasonable safeguards to protect the security, integrity, and privacy of the information you have provided. We have security measures in place designed to protect against the loss, misuse, and alteration of the information under our control. However, despite our efforts to keep your personal data secure, no system can be 100% reliable. We cannot be held liable for any loss you may suffer if a third-party procures unauthorized access to any data you provide through the Channels. We will notify you as soon as possible if we have reason to believe there has been a personal data breach by us or regarding your personal data held by us.

 

Links to Third-Parties

 

Our website may link or redirect to other websites that are beyond our control. Such links or redirections are not endorsements of these websites or representations of our affiliation with them. Third-party websites are outside the scope of this Privacy Policy.

 

If you access such third-party websites, please ensure you are satisfied with their respective privacy policies before providing them with any personal data. We cannot be held responsible for the activities, privacy policies, or levels of privacy compliance of any website operated by third-parties.

 

Cookies

 

A cookie is a small file of letters and numbers stored on your browser or the hard drive of your computer. Cookies contain information transferred to your computer’s hard drive.

 

Our website uses cookies to distinguish you from other users, providing a better browsing experience and allowing us to improve our website. Some data collected by cookies is collected on an anonymous and/or aggregated basis. Where we use cookies that contain personal data, we will only process that personal data as set out in this policy.

 

Your browser may give you the ability to block some or all cookies by activating a setting in your browser’s options. However, if you use your browser settings to block all cookies, including essential cookies, you may not be able to access all or parts of our website. All cookies will remain unless the cookie cache is cleared (unless otherwise indicated).

 

For more information about cookies, including how to manage and delete them, please visit www.allaboutcookies.org/manage-cookies.